COMMENTS POLICY (including registration policy), POSITIONS RESPONSIBLE FOR COMMENTS, and the PROCESS OF POSTING AND REVIEWING COMMENTS

Here it is. Some of it is repetitive – that's by design. I may have missed some things. Please suggest revisions in this page's comments section.



COMMENTS

Comments policy

1. Students are required to register. Registration on the site will follow these criteria:

STUDENTS
1.    Are required to register with a valid evergreen.edu student email account.
2.    Must register with their real name.
3.    Must upload a clear picture of their face, and wait to have the photo reviewed by the editor in chief, or come in to the CPJ office to have a photo taken.
4.    Must agree to the CPJ copyright policy (either by filling out a form online, or a paper form in the CPJ office. Which should we choose?)
5.    Provide CPJ editors with contact information – phone number, email address, social networking accounts (optional).
6.    Provide class standing and enrollment information.
7.    Required to agree to adhering to publication criteria, and to responsibly flag comments that they read that they feel do not adhere to publication criteria.

STAFF AND FACULTY
1.    Evergreen staff and faculty submissions will be limited to a staff/faculty blog. (Can staff and faculty comment on other staff and faculty submissions? Can students comment on staff and faculty submissions?)
2.    Are required to register with a valid evergreen.edu staff/faculty email account.
3.    Must register with their real name.
4.    Must upload a clear picture of their face, and wait to have the photo reviewed by the editor in chief, or come in to the CPJ office to have a photo taken.
5.    Must agree to the CPJ copyright policy (either by filling out a form online, or a paper form in the CPJ office. Which should we choose?)
6.    Provide CPJ editors with contact information – phone number, email address, social networking accounts (optional).
7.   

ALUMNI
1.    Evergreen alumni submissions will be limited to an alumni blog (and we’d like to sell this space to the alumni association. They would be responsible for managing the submissions.)


2. Posting comments:

1. All comments will automatically be filtered for profanity. Comments will not be removed when a comment is flagged as including profanities, but will send a notification to our comments moderator and editor in chief.

2. Currently-enrolled students are able to responsibly flag comments as inappropriate, using publication criteria as a guide.

3. The comments moderator will review all comments, has the ability to remove comments temporarily, and forwards those comments to the editor in chief for a final decision. An automated email will be sent to students when their comment is temporarily removed from the site.

4. The editor in chief makes final decisions about deleting comments. The EIC is responsible for deciding when to require moderation of comments before they are posted to the site if a student continues to post inappropriate comments. This period of moderation is to last 30 days. The EIC is responsible for deciding to revoke commenting privileges of a student until they have a sit-down conversation with the editor in chief to discuss the problem, explain Publication criteria, and reach a solution.
 

Positions responsible for comments

Comments moderator (We should have a different name for this)
-Responsible for reviewing all comments posted to the site.
-Required to use Publication criteria to decide when a comment is inappropriate for inclusion on the site.
-Able to browse/prioritize list of comments to review, based on how a filter or student has flagged a comment. Required to inform EIC of decisions.
-Removes comments from the site, forwards them to EIC for final decision.
-Required to regularly discuss with news leadership the comments they are forwarding to the EIC, the hot topics on the site, and the most troublesome topics and students.

Editor in chief / Associate editor
-Makes final decisions about comments.
-Able to review all comments at any time, and able to browse prioritized lists of comments that have been flagged by the filters and students, and the posts that have been removed from the site and forwarded by the comments moderator. Able to take a comment down if they see it before comments moderator.
-Responsible for deciding when to require moderation of comments before they are posted to the site if a student continues to post inappropriate comments. This period of moderation is to last 30 days.
-Responsible for deciding to revoke commenting privileges of a student until they have a sit-down conversation with the editor in chief to discuss the problem, explain Publication criteria, and reach a solution.
-EIC can delegate duties to comments moderator, associate editor, and managing editors as necessary.

CPJ members
-Responsible for flagging inappropriate comments, particularly the managing editors and section coordinators.

The process of posting and reviewing comments
Registration requires photo, student information, agreement to follow publication criteria and to flag comments that do not adhere to publication criteria.

1. Comments are automatically posted to the website by registered users of the site – currently enrolled students.

2. Comments are automatically filtered for profanity. (We might be able to set up other filters, too. Ideas?)
A. If comment passes the automatic filter, it stays on the site.
B. If comment does not pass the automatic filter, it is flagged, put on a priority list for the Comments Moderator and editor in chief/associate editor. The comment stays on the website until the comments moderator decides to take it down.

3. Currently enrolled students can flag posts as inappropriate, based on criteria that we provide – Publication criteria.
A. If a comment is not flagged by students, it stays on the site.
B. If comment is flagged by a student, it is put on a priority list for the Comments Moderator and editor in chief/associate editor. The comment stays on the website until the comments moderator decides to take it down.

4. Comments moderator reviews all comments posted to the site.
-Required to use Publication criteria to decide when a comment is inappropriate for inclusion on the site.
-Able to browse/prioritize list of comments to review, based on how a filter or student has flagged a comment. Required to inform EIC of decisions.
-Removes comments from the site, forwards them to EIC for final decision.
-Required to regularly discuss with news leadership the comments they are forwarding to the EIC, the hot topics on the site, and the most troublesome topics and students.

5. Editor in chief makes final decisions about comments.
    -Able to review all comments at any time, and able to browse prioritized lists of comments that have been flagged by the filters and students, and the posts that have been removed from the site and forwarded by the comments moderator. Able to take a comment down if they see it before comments moderator.

-EIC can delegate duties to comments moderator, associate editor, and managing editors as necessary.

 -Editor in chief is responsible for deciding when to require moderation of comments before they are posted to the site if a student continues to post inappropriate comments. This period of moderation is to last 30 days.

 -Editor in chief is responsible for deciding to revoke commenting privileges of a student until they have a sit-down conversation with the editor in chief to discuss the problem, explain Publication criteria, and reach a solution.