Changes to O&E chapter 20.

Here is part of the revision I did for Chapter 20 if Operations and Ethics, Positions of Extra Responsibility.
I have updated the entire document to include the three new editor positions and changed all instances of assistant business manager to associate business manager.

C. Associate Editor
1. Purpose
a. The associate editor is the editor-in-chief’s partner in guiding and supporting the organization and the production of the CPJ, with particular emphasis on:
(1). Responsibility for organization and newspaper matters concerning publicizing the inclusive focus of the publication, promoting student use of the publication, recruiting content, recruiting members, position appointments, training, team building, conflict resolution, policies and group dynamics.
(2). Developing and maintaining an up-to-date knowledge/information bank in order to assist in the assignment of news stories and coaching reporters/photographers. That must include, not be limited to,
(a). current campus issues and situations, particularly those of primary interest to or that concern students
(b). the focus and activities of student organizations, including student government and student-fee allocation board
(c). institutional responsibility/accountability for operations and services provided by the various divisions and units of the college
b. In the absence of the editor-in-chief the associate editor serves as acting editor-in-chief.
c. Should the editor-in-chief resign or be dismissed, the associate editor succeeds to the position of editor-in-chief.


2. Essential responsibilities and duties
a. The associate editor for the coming school year
(1). The editor-in-chief-elect for the coming year – in consultation with current CPJ editors and members, the business manager and the advisor(s) – shall devise as part of the position description the essential responsibilities and duties of the managing editor position for the coming school year, in keeping with XX Positions of Extra Responsibility C. Associate Editor 1. Purpose and the requirements of the XXI Appointment and Tenure section of this document, as well as what role the editor-in-chief-elect intends for the associate editor to play.
b. Associate editor in the current year
(1). Should the associate editor for the current year resign or be dismissed, the current editor-in-chief – in consultation with current CPJ editors and members, the business manager and the advisor(s) – shall review and, if necessary, revise the essential responsibilities and duties for the associate editor position before the application/appointment process for associate editor begins.
(2). In defining the essential responsibilities and duties of the managing editor position, the editor-in-chief shall be guided by the position purpose as defined in XX Positions of Extra Responsibility C. Associate Editor 1. Purpose as well as what role the editor-in-chief-elect intends for the associate editor to play.
c. Should the editor-in-chief resign or be relieved of the position and the associate editor succeeds to the position of editor-in-chief, the new editor-in-chief – in consultation with current CPJ editors and members, the business manager and the advisor(s) – shall review and, if necessary, revise the essential responsibilities and duties for the managing editor position before the application/appointment process begins.
(1). In defining the associate editor position, the editor-in-chief shall be guided by the position purpose as defined in XX Positions of Extra Responsibility C. Associate Editor 1. Purpose as well as what role the editor-in-chief-elect intends for the managing editor to play in the coming year.


D. Managing Editor- Online
1. Purpose
a.In conjuction with the editor-in-chief and associate editor, the online managing editor guides the assembly of the Cooper Point Journal web publication (www.cooperpointjournal.com ) and strives to maintain an ongoing effort to bring cooperpointjournal.com to the attention of students as their publication and to encourage students to contribute all forms of content.
That means working with section coordinators, reporters, photographers/videographers, designers and webmaster to seek, obtain and then organize web publication content with emphasis on the multimedia capabilities of an online publication.
The Managing Editor for Online differs from the Managing Editor for Print by focusing on maintaining a constant awareness of potential and needed online content, which includes:
(a). identifying subjects to pursue and determining deadlines for that content
(b). assessing , determining and assigning stories, commentary and needed audio, video, photo and/or graphic elements. The multimedia elements may be needed to partner with text, to partner with each other or to stand alone.
(c). identifying and partnering text and multimedia elements submitted by
different contributors that together examine a subject as a package that feeds all of the senses
(d). what needs to be placed where in the online publication.


2. Essential responsibilities and duties
a. Managing editor-online for the coming school year
(1). The editor-in-chief-elect for the coming year – in consultation with current CPJ editors and members, the business manager and the advisor(s) – shall devise as part of the position description the essential responsibilities and duties of the managing editor position for the coming school year, in keeping with XX Positions of Extra Responsibility C. Managing Editor-Online 1. Purpose and the requirements of the XXI Appointment and Tenure section of this document, as well as what role the editor-in-chief-elect intends for the managing editor-online to play.
b. Managing editor-online in the current year
(1). Should the managing editor-online for the current year resign or be dismissed, the current editor-in-chief – in consultation with current CPJ editors and members, the business manager and the advisor(s) – shall review and, if necessary, revise the essential responsibilities and duties for the managing editor position before the application/appointment process for managing editor begins.
(2). In defining the essential responsibilities and duties of the managing editor-online position, the editor-in-chief shall be guided by the position purpose as defined in XX Positions of Extra Responsibility C. Managing Editor-online 1. Purpose as well as what role the editor-in-chief-elect intends for the managing editor to play.



3. Knowledge, skills and abilities
a. In determining Knowledge, Skills and Abilities, the editor-in-chief shall be guided by the essential responsibilities and duties of the position.
b. Knowledge, Skills and Abilities should be understood to be learning goals as well as representing at least the beginning level of familiarity and proficiency necessary to fulfill the purpose and essential responsibilities and duties of the position.

E. Managing Editor- Print
1. Purpose
a. In conjuction with the editor-in-chief and associate editor, the print m.e. guides the production of the Cooper Point Journal print publication and strives to maintain an ongoing effort to encourage students to contribute to cooperpointjournal.com and consequently the print edition.
That means working with section coordinators, reporters, photographers/videographers, designers to organize, and prepare content for the Cooper Point Journal print publication.
The Managing Editor for print differs from the Managing Editor for online by focusing on maintaining a constant awareness of potential and needed online content, which includes
(a). guiding the production of a print publication that will act as a supplement to the CPJ web publication.
(b). assessing , determining and preparing stories, commentary, and other content for the CPJ print publication
(c). what needs to be placed where in the print publication.

COMMENTS POLICY (including registration policy), POSITIONS RESPONSIBLE FOR COMMENTS, and the PROCESS OF POSTING AND REVIEWING COMMENTS

Here it is. Some of it is repetitive – that's by design. I may have missed some things. Please suggest revisions in this page's comments section.



COMMENTS

Comments policy

1. Students are required to register. Registration on the site will follow these criteria:

STUDENTS
1.    Are required to register with a valid evergreen.edu student email account.
2.    Must register with their real name.
3.    Must upload a clear picture of their face, and wait to have the photo reviewed by the editor in chief, or come in to the CPJ office to have a photo taken.
4.    Must agree to the CPJ copyright policy (either by filling out a form online, or a paper form in the CPJ office. Which should we choose?)
5.    Provide CPJ editors with contact information – phone number, email address, social networking accounts (optional).
6.    Provide class standing and enrollment information.
7.    Required to agree to adhering to publication criteria, and to responsibly flag comments that they read that they feel do not adhere to publication criteria.

STAFF AND FACULTY
1.    Evergreen staff and faculty submissions will be limited to a staff/faculty blog. (Can staff and faculty comment on other staff and faculty submissions? Can students comment on staff and faculty submissions?)
2.    Are required to register with a valid evergreen.edu staff/faculty email account.
3.    Must register with their real name.
4.    Must upload a clear picture of their face, and wait to have the photo reviewed by the editor in chief, or come in to the CPJ office to have a photo taken.
5.    Must agree to the CPJ copyright policy (either by filling out a form online, or a paper form in the CPJ office. Which should we choose?)
6.    Provide CPJ editors with contact information – phone number, email address, social networking accounts (optional).
7.   

ALUMNI
1.    Evergreen alumni submissions will be limited to an alumni blog (and we’d like to sell this space to the alumni association. They would be responsible for managing the submissions.)


2. Posting comments:

1. All comments will automatically be filtered for profanity. Comments will not be removed when a comment is flagged as including profanities, but will send a notification to our comments moderator and editor in chief.

2. Currently-enrolled students are able to responsibly flag comments as inappropriate, using publication criteria as a guide.

3. The comments moderator will review all comments, has the ability to remove comments temporarily, and forwards those comments to the editor in chief for a final decision. An automated email will be sent to students when their comment is temporarily removed from the site.

4. The editor in chief makes final decisions about deleting comments. The EIC is responsible for deciding when to require moderation of comments before they are posted to the site if a student continues to post inappropriate comments. This period of moderation is to last 30 days. The EIC is responsible for deciding to revoke commenting privileges of a student until they have a sit-down conversation with the editor in chief to discuss the problem, explain Publication criteria, and reach a solution.
 

Positions responsible for comments

Comments moderator (We should have a different name for this)
-Responsible for reviewing all comments posted to the site.
-Required to use Publication criteria to decide when a comment is inappropriate for inclusion on the site.
-Able to browse/prioritize list of comments to review, based on how a filter or student has flagged a comment. Required to inform EIC of decisions.
-Removes comments from the site, forwards them to EIC for final decision.
-Required to regularly discuss with news leadership the comments they are forwarding to the EIC, the hot topics on the site, and the most troublesome topics and students.

Editor in chief / Associate editor
-Makes final decisions about comments.
-Able to review all comments at any time, and able to browse prioritized lists of comments that have been flagged by the filters and students, and the posts that have been removed from the site and forwarded by the comments moderator. Able to take a comment down if they see it before comments moderator.
-Responsible for deciding when to require moderation of comments before they are posted to the site if a student continues to post inappropriate comments. This period of moderation is to last 30 days.
-Responsible for deciding to revoke commenting privileges of a student until they have a sit-down conversation with the editor in chief to discuss the problem, explain Publication criteria, and reach a solution.
-EIC can delegate duties to comments moderator, associate editor, and managing editors as necessary.

CPJ members
-Responsible for flagging inappropriate comments, particularly the managing editors and section coordinators.

The process of posting and reviewing comments
Registration requires photo, student information, agreement to follow publication criteria and to flag comments that do not adhere to publication criteria.

1. Comments are automatically posted to the website by registered users of the site – currently enrolled students.

2. Comments are automatically filtered for profanity. (We might be able to set up other filters, too. Ideas?)
A. If comment passes the automatic filter, it stays on the site.
B. If comment does not pass the automatic filter, it is flagged, put on a priority list for the Comments Moderator and editor in chief/associate editor. The comment stays on the website until the comments moderator decides to take it down.

3. Currently enrolled students can flag posts as inappropriate, based on criteria that we provide – Publication criteria.
A. If a comment is not flagged by students, it stays on the site.
B. If comment is flagged by a student, it is put on a priority list for the Comments Moderator and editor in chief/associate editor. The comment stays on the website until the comments moderator decides to take it down.

4. Comments moderator reviews all comments posted to the site.
-Required to use Publication criteria to decide when a comment is inappropriate for inclusion on the site.
-Able to browse/prioritize list of comments to review, based on how a filter or student has flagged a comment. Required to inform EIC of decisions.
-Removes comments from the site, forwards them to EIC for final decision.
-Required to regularly discuss with news leadership the comments they are forwarding to the EIC, the hot topics on the site, and the most troublesome topics and students.

5. Editor in chief makes final decisions about comments.
    -Able to review all comments at any time, and able to browse prioritized lists of comments that have been flagged by the filters and students, and the posts that have been removed from the site and forwarded by the comments moderator. Able to take a comment down if they see it before comments moderator.

-EIC can delegate duties to comments moderator, associate editor, and managing editors as necessary.

 -Editor in chief is responsible for deciding when to require moderation of comments before they are posted to the site if a student continues to post inappropriate comments. This period of moderation is to last 30 days.

 -Editor in chief is responsible for deciding to revoke commenting privileges of a student until they have a sit-down conversation with the editor in chief to discuss the problem, explain Publication criteria, and reach a solution.

Draft of Outline of Revised Biz Manual

I. Client Profile
II. Ad Info/Rate Brochure
III. Contracts
IV. Client Journal
V. Ad Run Sheet

A. Online
B. Print

VI. Camera-Ready Ads

A. Online
1. Proof Ads
2. Save Ads
B. Print
1. Proof Ads
2. Save Ads

VII. CPJ-Designed Ads

A. Online
1. Online Ad Work Order
2. Design Ads
3. Proof Ads
4. Save Ads
B. Print
1. Print Ad Work Order
2. Design Ads
3. Proof Ads
4. Save Ads

VIII. Ads Ready to Move/Upload

A. Online: Upload Ads
B. Print: Move Ads

IX. Prepayment Required

A. Cash
1. MRs
B. Check
1. MRs
C. Credit Card
1. CC Slips
D. Deposit Slips
E. Cashier Receipts

X. Invoices

A. Filling Out Invoices
B. Methods of Payment
1. Cash
2. Check
3. Credit Card
C. Depositing Invoice Payments
D. Cashier Receipts for Invoices

XI. IOTs
XII. Xcel Rev Sheet
XIII. Subscriptions

5/14 notes from website discussion

Do people revise comments or do we just add a new one.

Should students be allowed to edit their comments at any time?
Moodle has a thirty minute window to edit your post. After that it is locked forever.

have a preview screen so that users can review their comments before posting it for good.

no images in comments.

"There is one little last bit flowing in the flow chart that we haven't gotten to." -Seth Vincent May 14

When something is deleted the student is notified. What happens if one user keeps on breaking comment policy?

The EIC will review the comments of users who continuously have their comments deleted and break the user agreement. The comment will have to be approved by the EIC or designee before it can go live.

Amount of time that someone will have to have their comments reviewed by the EIC before it goes live: 30 days.

"we want this to be as simple as possible. " -Seth Vincent May 14

During breaks we do read only during breaks.
Another option is turning required moderation during break.
DO we tell them they are on etherweb probation?

In the print edition: Put some of the most thoughtful comments into a section of the print edition.
Not calling best of or anything qualitative.

Have that a conversation with users who consistently disregard the user agreement.

O&E AMENDMENTS UPDATE

Because our post about O&E on april 13 noted that our deadlines for most amendments were week 7, and it is now week 7, I put together an update to our work with making these amendments.

HERE IT IS:

1. GENERAL STATEMENT OF PHILOSOPHY - WHO WILL DO THIS?
“create a weekly newspaper”, as well as other newspaper references – should refer also to multimedia news website.
--------------------------------------

4. ETHICS CODE - WHO WILL DO THIS?
“5. Written reports, headlines, photographs and illustrations should give an accurate picture of an event and not highlight a minor incident out of context.”
-This section should be revised to reflect the new media that will be included on the cpj website – video, audio, interactive graphics, etc.

What kind of video and audio ethics can accompany sections 6 through 9 of the Accuracy and Objectivity portion of the Ethics code?
--------------------------------------


5. RESPONSIBILITY - WHO WILL DO THIS?
The term graphic arts is used a couple of times. We should expand this to represent the new media that will be included on the cpj website – video, audio, interactive graphics, etc.
--------------------------------------


6. PUBLICATION CRITERIA – SETH AND JASON
How should we revise sections A. Eligibility and B. PRIORITY to reflect the content submission criteria that we developed? Does all of the following need to be in operations and ethics? Would parts of the content submission criteria be better represented in section 19. ORGANIZATION MEMBERS AND NEWSPAPER CONTRIBUTORS AND PRODUCTION STAFF, under B. NEWSPAPER CONTRIBUTORS?

CONTENT SUBMISSION CRITERIA
(1) Only Evergreen students with a valid evergreen.edu student email account can
a. contribute content to any section of www.cooperpointjournal.com
b. post comments on www.cooperpointjournal.com content
(2) All contributions and posts must be in a student's own name.
(3) Evergreen staff and faculty submissions will be limited to a staff/faculty blog.
A CPJ blog coordinator would determine which blog postings should be listed in the links index for each section. For example, a posting from Staff A seems appropriate for both the Letters&Opinion and the Arts&Entertainment sections. The coordinator would inform the web m.e., associate editor or editor-in-chief who would OK putting a link to that blog posting in the link index on the L&O page and the A&E page.
a. Evergreen staff enrolled in an Evergreen class or program using the college-staff special tuition rate will not be considered to be students but staff engaged in professional development.
b. All Evergreen staff and faculty must have a mug shot taken at/by the CPJ before their contribution is published.
c. Every blog posting must include the full name of the Evergreen staff or faculty, which will link to a profile page that contains the mug shot of the staff/faculty, identifying information and links to all postings by that staff/faculty.
(4) All student contributors and commentors must have a mug shot taken at/by the CPJ before their contribution or comment is published.
(5) All L&O pieces must be published with a mug shot of the writer.
The mug shot and the byline will link to a page profile that will contain the mug shot of the writer, identifying information about the writer and links to every contribution (text and multimedia) from that person.
(6) All comment postings must include the first and last name of the student posting the comment. That name will link to a profile page with the mug shot of the student, identifying information and links to all contributions and postings by that student.
(7) The Cooper Point Journal editor-in-chief makes the final decision about publishing content/comments, including placement.
--------------------------------------


10. COPYRIGHT - KRISTINA
Section D. should be revised to say that students will fill out the copyright for online at the time of registration. (Or should it? Maybe we want people to come into the office to fill out the copyright form and get a headshot taken? Thoughts?)
Section F. should be revised to say that we will be including and archiving each submission on the cooper point journal website, and that it may be included in the print edition. I’m not sure how that change affects our one-time use right.

Changes have been made and we’ll be going over them tonight at the organization meeting
--------------------------------------


12. CORRECTIONS - JASON
Jason has revised this to reflect the website. There will be an index on the frontpage and corrections will be noted on article pages.
--------------------------------------


14. UNAUTHORIZED ALTERATION, THEFT, AND VANDALISM – SETH AND BRYN

THIS SECTION IS DIFFICULT. HELP.
--------------------------------------


16. DISTRIBUTION AND SUBSCRIPTIONS – BRYN AND KRISTINA?
This section was waiting for updates to the business manual, which have been made.
--------------------------------------


19. ORGANIZATION MEMBERS AND NEWSPAPER CONTRIBUTORS AND PRODUCTION STAFF – JASON AND SETH
B. NEWSPAPER CONTRIBUTORS?
How will this change to reflect the content submission criteria noted above?
--------------------------------------


20. POSITIONS OF RESPONSIBILITY & APPOINTMENT AND TENURE - JASON
Revise to reflect the three managing editors, based on the position descriptions that Jason is writing.

Replace assistant business manager with associate business manager.
--------------------------------------


25. FLAG – WHO WILL DO THIS?
How should the website be reflected in this section?
Should the flag on the website be essentially the same as the print edition flag?
Does this section need to change, or do we just need to interpret this as being applicable to the website?

Operations and Ethics: Revsion to Corrections chapter

Hey everyone here are the revisions to the corrections chapter of Operations and Ethics. I have marked the revisions in a navy blue ( At least I think it is a navy blue. It could be another shade of blue).
A. A correction should be written as soon as a mistake is detected.
B. The editor-in-chief or her/his designee shall be responsible for acquiring the correct information and writing the correction.
C. If the correction involves writing and sending a letter of apology, the editor-in-chief or her/his
designee shall write the letter.
D. All mistakes in the Cooper Point Journal web publication must be corrected as detected.
E. All corrections in the web publication must be noted within the corrected content and must appear in a designated corrections index. All corrections in the print edition must appear in the Cooper Point Journal's designated correction box.

Frame grabbing

Frame grabbing: The art of getting great stills from video

Great article about how to take good frame grabs. This will be really useful once we have the HD cameras. We wont need to take stills for vox pop. Yayz!

REVISED Photo submissions policy.

Revisions: I changed the policy based on Seth's feedback and added a small intro to give some guidance to students on what types of photos to submit to the CPJ.
Note: We may need to changes some language next year ( such as who reviews photos) but I think this should at least be the basis of what we need this quarter.

Language to contributors:
Your photos can be on the CPJ website. The CPJ has an online gallery for students to post their photos documenting on and off-campus events such as: student group events, festivals, campus events, meetings, protests, art shows, music shows and theater performances, art projects and the many eclectic events that Evergreen students are involved with.
This is your chance to share your photos with all students.

Photo Policy:
After being posted to the website, photos are reviewed by the editor-in-chief or managing editor to determine placement and grouping of photos as well if a contributor needs to be contacted because of ethical or legal concerns.

Submitting photos

in-person
Bring your prints to CAB 316. Include your name, phone number, and email address with the submission.

Through cooperpointjournal.com
Visit cooperpointjournal.com and use our online submissions form to upload your photos.
Include with your photo:
your full name
evergreen email address
phone number
and a short description of the photo
Photos should not be smaller than 800 pixels wide and have a resolution of 72 pixels per inch (dpi).
Photos smaller than this may not retain their quality after being uploaded to the CPJ website.

Notes on a photo submission policy

Suggested actual specifications and language of policy:

Submitting photos

in-person
Bring your prints into the CPJ office in CAB 316. The images must be large enough to be scaled down to a width of at least 800 pixels.

Email
Photos should be emailed to cpj@evergreen.edu.
Attach your photos as a .jpg
or
include, in the body of your email, an web address that link directly to the image you would like to have published.
please include the following information in your email
full name
phone and email
a short description of the photo
Photos should not be smaller than 800 pixels wide.
Photos smaller than this may not retain their quality after being uploaded to the CPJ website.


Notes

Most of the website submission policy for photos will focus on size. There are a couple things to consider when setting these guidelines, including how large will the photo ( both file sized and actual photo).

After talking with Seth and Kristina it seems that we do want photos smaller than 800 pixels wide. If we have the resolution of the photos at 72 pixels for inch, the file sizes should not be too large and the photos shouldn't take too long to load on the website.

One point Kristina brought up is that we do not want the CPJ website to be a dumping ground for drunken party photos.

More questions should we expect hard copies of photos. If so, what specifications should we have to maintain the quality of the image, after it is scanned edited and posted?



w

Notes on use of CPJ website 4/30

Qualifications

1. Only students with an evergreen.edu account can contribute content for any section and contribute comments in their own name.

2. Staff/faculty will be limited to a staff/faculty blog with a postings index in various sections as appropriate.
3. Staff taking courses with the staff discount and not paying S&A fees, they are not a student and but staff engaged professional development
4. L&O always and comments always photo, everything, byline links to profile. Photo and byline on L&O will link to profile.
Every contributor has a profile page.
Who responsible?

5. Editor-in-chief makes the final determination.
How do we define students


profanity policy - content containing profanity will be reviewed to make sure it pertains to the policy.

Notes on user-regulated comments:
Do we allow people to tag comments? There is the system that New York Times utilizes where random users are granted the power to tag comments for a day or so.
You can do flag a comment, and it will work on a threshold. After so many people have flagged a comment, it send us an alert.
We need to have something besides a user-policed commenting system.

Having someone moderate the comments with a user-policed system. We need both.
Be clear that when something happens to a comment that it is because of a comment policy.

what about vicious and malicious posts that make use of every word but are not profane? What are we to do?

Just calling someone an asshole provides no insight into the purpose of a comment.

Malicious - Malevolence, spite, etc. – we do not want people to be commenting out of all of theses.

We are looking for comments that engage with what people have said and provide new information.

need a comments monitor.

.
*Profile page that shows all articles a student has contributed.

We need to make it so only student email accounts can gain full access to the CPj website. need to find a way to block administrative accounts.

Criteria to participate as a student on cooperpointjournal.com:

Have evergreen.edu student email
4 credits
it has be student activity-fee paying student.
(someone needs to talk to Joe Pollack,: what are the circumstances that you get to have an evergreen.edu student account? How long does a student have one?)
This may be the gateway to show that you are not only a student but paying fees.

Notes from our user discussion

Wait a minute...

Use of site in general. Comments are only a section of this. What we are requirements of people for comments will be requirements for whole sites.

It might become something that faculty/staff might use it too further their job purposes as opposed to contribute to the greater discussion.

Student staff versus staff for contributing to a staff blog. Student staff, outreach that is controlled by administrators.

How do we define student as a contributor versus student staff member working on behalf of the college.

Where do we draw the line if we draw that line?

If staff/faculty want to contribute in any form we have to very clear about who they are.

How do we divide blogs,

Have something like oly/blog for staff/faculty.

Headline editors double check and make sure that headlines for this blog are reflective of content.

Blog coordinator for the CPJ ? – check blogs and upload.

difference between blogs and letters and opinions piece.

Blog feature on the L&O page

How do we keep L&O from being a free for all. How do we determine what is L&O and what is just a blog item.

We ask the contributors how do they want their article tagged.

Tags can be done in several different ways, not just sections.

There is nothing worse than poor indexing of information. We need to find some intutive way to design and label things, such as a blog preview on a section page.

If we have a faculty/staff blogged that will be previewed on other pages:
what position would we need to do this?
How much work will it take?
Dianne says it will involve at least three people, unless we have one blog coordinator.
Seth says there is a different systems of agreements that make this easier.

Even with automation, how will we decide is something is in the section that would best fit an article or blog post.

Would the person who reads blog, and writes headline decide which section the blog will be indexed on.

One blog were all the faculty and staff can contribute. It will edited by a blog coordinator (s).

Develop blog coordinator position- read every blog, check headline, check and make sure tags are appropriate. Create headline that will be used on every reference index.

make position malleable to fit changing responsibilities.

Alumni – do we have an alumni blog?

Have the Alumni foundation buy webspace to have an alumni blog.
They would bear responsibilities for this space. We would need to make it clear that is was being rented by the foundation.
Who would design it?
Selling blogs to Enrollment?
Business develop ad rates for Evergreen-centric blog.
Use the homepage campus add space as a slideshow, It could highlight the rented blogs.

Photos for website use.
Have a photographer designate time each week to specifically take user photos.

and/or

Have a day at the beginning of the year where we say " if you ever want to send something to the CPJ, get your photo taken now."

Comments

comments need someone to review both comments and user photos.

Do we need a new position or could it be a pre-existing position.

It makes sense to have position whose purpose is to moderate review comments, etc. This person would also look at incoming profile photos to ensure that all photos are real.

Purpose of this position to monitor the CPJ comment boards to help maintain civil and productive discourse.

Newsmixer based comment system.

Character limits for comments posting.

300 characters.


duties make sure questions are questions. Make sure comments are submitted to the appropriate section.

Comment moderation system.

Have some features that makes comment invisible to users until its reviewed by eic or me or associate editor.
After editor reviews, they can send a message (possibly an automated one) that will notify commentator of the message deletion.

Have some kind of invisible stack to see if comments from a particular use consistently get deleted.

When would we ban a user from commenting, if we ban them from commenting? How would they be banned?

So after a period of malicious commenting, a user's comments will have to go through a review process before being posted. Not any different than usual review process, it just doesn't show up automatically.

If we do this we need to be very clear about the worth and meaning of the CPJ comments section.
To do this have some sort of reminder before this person can post.

BIZ MANUAL OVERVIEW REWRITE DRAFT

Bryn and I will meet every day at 11:30 am, bring our accomplishments and review our work with each other.

• General Changes that must be made throughout Manual: Changes of versions and assistant/associate language

I. Advertising Process and Table of Contents - BRYN & KRISTINA: Monday, May 11, 2009
⁃ update LAST
II. Contracts - Kristina: Friday, May 8, 2009
⁃ ***addition of a online ad run sheet
⁃ consistent uploading process throughout the month, where will we keep the online contracts?
⁃ do away with bulk rate contracts
⁃ two separate systems of online and paper contracts
⁃ what will be the timeline for processing online contracts (sign required between signing contract and placing ad on site)
⁃ Design online contracts and review current contracts
⁃ Online contracts: online tear sheets (traffic, hit counts, etc.)
⁃ General online traffic hits included in ad Brochure
⁃ Include online revamping of correction ads
⁃ update contract drawers to include online?
III. Advertising Information & Rates Brochure Required - Kristina: May 5, 2009
⁃ Ad Rate brochure for both print and online separately or together?
⁃ define ad rates/specs for online next year
IV. Client Profile - Bryn: Friday, May 8, 2009
⁃ review current client profile sheets
⁃ make changes to manual according to alterations
⁃ add website to profile?
⁃ include ubi #
V. Client Journal - Bryn: May 8, 2009
⁃ review current client journal sheets
⁃ credit card?
⁃ bulk rate?
⁃ adding online ad space specs to journal
⁃ come up with abbreviations for different online ad rates/purchases (button, box, text, package, on campus/off)
VI. Ad Run Sheet Requirements - Kristina: Thursday, April 29, 2009
⁃ create two sections for both online and print
⁃ what size of ads will we accept?
⁃ include expiration of ad online ad run sheets
⁃ how often will be update ad run sheet daily?
VII. Ad Work Order - Kristina: Monday, May 4, 2009
⁃ create online ad work order
⁃ review current ad work orders
⁃ what format will be used for online advertising?
⁃ perhaps just use different colors for online v print ad work orders
⁃ we no longer paste things!!!
⁃ update proofers responsibilities
⁃ how will ads be placed online?
⁃ who will be responsible for placing online ads?
⁃ rewrite deadlines for ad work orders (how will online work?)
VIII. Credit Card Transaction - Bryn: May 6, 2009
⁃ update credit card transactions to reflect new cc form
⁃ make clear that cc are only are emergencies
⁃ take out subscription processes
⁃ include how to document cc-paid online ads
⁃ take out classified
IX. Miscellaneous Receipt for Advertising - Bryn: May, 4, 2009
⁃ move cc down to bottom an reiterate only for emergencies
⁃ create examples for online advertising (need ad specs)
⁃ take out classified and subscription
X. Inter-Organization Transaction Form - Bryn: May 4, 2009
⁃ come up with some language to describe online ad run dates and sizes
⁃ have separate folders for online IOT ads
⁃ what do you think about cheaper online advertising?
⁃ QUARTER PAGE || BANNER/BOX PRICE
⁃ come up with filing system for expired online advertising contracts
XI. Invoices - Bryn: May 4, 2009
⁃ take out bulk rates
⁃ figure out online tearsheets/copies
⁃ find language to describe online ad specs
⁃ will we invoice after ad runs and how do we prove it was up for the full 30 days?
XII. Subscription Processes - Bryn: April 29, 2009
⁃ take out all subscription payment processing stuff and new label creation
⁃ take out re-subscribe letter
⁃ take out circ coordinator responsibilities
⁃ how to return checks or how to handle them via subscriber (refer to Dianne for specific process, potential record keeping?)
XIII. Miscellaneous Receipt for Subscriptions - Bryn: April 29, 2009
⁃ remove entire section
XIV. Excel Record of Ad Revenue per Issue - Bryn: May 6, 2009
⁃ how often should excel record online ad run sheet be updated
⁃ coming up with language to describe ad specs, run dates etc.

ONLINE AD RATES DRAFT

Our Reasoning for our rates:
Section banner ad for 1 month = quarter page ad for 1 issue
Box ad for 1 month = 2x4 ad for 1 issue
Button ad for 1 month = 1x4 ad for 1 issue
Text ad for 1 month = 1x2 ad for 1 issue

HOMEPAGE

BOX AD (1)

PLACEMENT: top right hand corner
SIZE: 300 x 250
USE: on campus - CPJ use only - special events
Pricing: undetermined

TEXT AD (5)
PLACEMENT: Bottom
SIZE: 120x90
USE: Section Package only

SECTION

BANNER AD (1)
PLACEMENT: Between title and section features
SIZE: 728x90
USE: Section Package only

ARTICLE

BOX AD (1)
PLACEMENT: top right hand aligned with top of headline
SIZE: 300x250
USE: general use, one section
Rates
OPEN $70/month
BB (3+ months) $50/month
COM SERV $40/month
CAMPUS BIZ $60/month
TESC GEN $32/month
TESC S&A $25/month

BUTTON AD (5)
PLACEMENT: centered under BOX AD on top right
SIZE: 180x150
USE: General Use, one section
Rates:
OPEN $35/month
BB (3+ months) $25/month
COM SERV $20/month
CAMPUS BIZ $30/month
TESC GEN $16/month
TESC S&A $12.50/month

TEXT AD (5)
PLACEMENT: bottom of page, all sections
SIZE: 120 x 90
USE: General Use
Rates:
OPEN $52.50/month
BB (3+ months) $37.50/month
COM SERV $30/month
CAMPUS BIZ $45/month
TESC GEN $24/month
TESC S&A $15/month

SECTION PACKAGE:

OPEN $200/month
BB (3+ months) $150/month
COM SERV $120/month
CAMPUS BIZ $180/month
TESC GEN $100/month
TESC S&A $75/month

Section Package includes:

HOMEPAGE
TEXT AD

SECTION
BANNER AD

ARTICLE
TEXT AD

THE FOUR CORNERS

1. Recruitment
2. Policies and Procedures
3. Online Advertising
4. Website

RECRUITMENT

• Tabling Events: Student Activities Fair, Wednesday, May 13, 2009 3PM & Freshman Advising Day, Friday, May 8, 2009
  
• Website-specific recruitment materials
• house ads, fliers, etc. for Managing Editor positions
• Talking about the website with students while tabling, during Vox Pop, etc.
• Utilizing CPJ Lounge
• Recruiting for new media submissions
• Training CPJ staff

POLICIES & PROCESSES

• Write position descriptions for Managing Editors
• Content deadlines
• "COMMENTS"
• Operations & Ethics amendments
• Rewrite Business Manual
• Write 2009-10 Ad Rate brochure
• Submission Guidelines for new media
• Privacy Policy
• Write position description for Advertising Representative
• Production Model: News side
• Production Model: Biz Side
• Copyright Policy
• Terms and Conditions for use of site
• Develop training materials

ONLINE ADVERTISING

• Determine online ad placement
• Determine online ad sizes
• Determine online ad pricing
• Determine online ad format
• Write 2009-10 Ad Rate brochure
• Create Community page: Business Directory
• Production Model: Online Advertising
• Determine criteria guidelines and priority for print advertising
• Research National Advertising online
• Rewrite contract for online and print
• Research and determine Ad management systems: Google Ad Manager or OpenX

WEBSITE

• COMMENTS SYSTEM
• Layout/Design of homepage and other pages
• Ads - how will they work?
• Submissions - how will they be posted?
• Research, experiment with online resources - twitter, for example
• Research and determine online Ad management systems: Google Ad Manager or OpenX
• Digital Lounge
• Post multimedia this quarter
• Documenting the website - How-to Guide
  

THINGS TO THINK ABOUT WHEN DEVELOPING A COMMENTS SYSTEM ON THE WEBSITE

1. There should be multiple options for how people communicate on the website. Meaning: following the example of newsmixer, have two or three options for how students can communicate with one another about stories that are posted to the site. Guide the conversations in some way that makes it clear that these comment systems are designed for constructive discussion of the topic, not tesctalk-ish flame wars. Do this by using a term or phrase other than comments to describe the section that more directly describes the kind of converstaions we want people to have. Include a description of the section that makes clear that we will remove posts that are not appropriate.  How does "feedback" sound instead of comments?  Feedback could be filtered into different pathways in a way to guide feedback, sorted by tips, content, layoud/aesthetic.  Also, if others wished to contribute additional content such as documents, information, photographs, video, etc., we could have a link to send them in the right direction to contribute.  Also, a rating system might be an interestind additional, where readers could suggest stories to be placed in the print edition.

2. Will comments be posted right away, then reviewed by moderators? Will they be put in a queue for review by moderators? Will we use an automated filter for certain words? What will happen when that filter catches a questionable word? What would the questionable words be? Will there be a flagging system?
K: I prefer to review comments first because the CPJ needs to be held accountable for information on the site, and it doesn't make sense for the CPJ to hold itself accountable for content that has not been reviewed, or held up to the standards of our submission policy.

3. We should repurpose Publication Criteria in a way that those standards can be conveyed to people in a simple, clear way when they post comments. We should use Publication Criteria to determine when comments are inappropriate.  Publication Criteria should be written in an easily accessible language that would encourage others to actually read it, instead of just clicking okay, as convenient as that is.

4. There needs to be multiple people dedicated to moderating our comments systems. How often should they be required to review comments?
K: Moderation should occur everyday, preferably just after what has been determined to be the busiest traffic times of the day.  Commentators should be informed of the time of day comments are reviewed and when they can expect to see their comments posted/contacted about revisions.

5. Will moderators tell students when they remove their comments? Will they ask for comments to be revised? Will moderators edit out parts of comments that are inappropriate?
K:Working with commentators should be a primary responsibility of the online ME. 

6. I think that people have to register with the site to do anything on it. Who is allowed to register? We should verify the names of students using systems that the college has set up. Can we verify staff and faculty in the same way? Should we allow alumni, off campus folks to register, maybe with extra required steps? Should we require photos of those that are registered? How will we review those photos? What kind of process will users have to go through to comment and interact with a CPJ website? What will be required of users to register for the website?

6a. Should we have terms and conditions for commenting on the website? What should they be?  How can we convey these terms and conditions to the users?  How will we know that people are aware of these terms and conditions? Is there anyway we can know this?

O&E deadlines

These are the dates we will have proposals ready for the group, or whatever date is noted in What we have to do in Spring.
Week 7-Seth and Jason-VI. Publication Criteria
Week 7-Kristina-X. Copyright
Week 7-Jason-XIII. Corrections
Week 5-Jason-XXI. Appointment and Tenure
XVI. Distribution and Subscriptions- RSS feeds and sharing features? Who is then responsible for website "distro". More on this.
April 17-Bryn-XV. Advertising
Week 5-Jason-XX. Description of Positions of Extra Responsibility
Week 7?-Bryn and Seth-XIV. Unauthorized Alteration, Theft and Vandalism-What law is broken when someone hacks the site? SPLC.
XXIII. Equipment-Depending on weather we get those netbooks or not.
Week 7-Everyone-Website
->Comments

Blanket changes-ME, print edition, ABM
Definition of terms i.e. "newspaper"

Operations and Ethics

VI. Publication Criteria, New section- Add provisions for a web newspaper
X. Copyright-Like Seth said, this is going to have to be looked at. How long are things going to be staying on the website? Where will the copyright be on the website pages? Will we eventually take issues down? Things to talk about.
XIII. Corrections- Will corrections have a timeline? Where will they go on the website? Will they go in the print edition?
XXI. Appointment and Tenure-D. 3. A. Publicizing-Add the website?
XVI. Distribution and Subscriptions-B.-Do we need this after next year?
XV. Advertising-Should there be anything in here that specifically addresses a website and online advertising?
XX. Description of Positions of Extra Responsibility-Update positions to reflect the move to the web.
XIV. Unauthorized Alteration, Theft and Vandalism- We need a whole new section about alteration and vandalism for the website.

Ok. I figured it out. This is me posting a post, as opposed to posting a comment.

Team Team Team Team Team Team Team

I have successfully posted to the team blog.

Go Team!!

Go team! Go!

test.test

hello. This is a test. Would y'all publish a test post too?